What is OneSpan Sign?

OneSpan Sign is a robust digital agreement platform that allows businesses and individuals to electronically sign documents, verify identities, and manage secure transactions. It is designed to streamline the signing process, enhance security, and improve user experience. OneSpan Sign is part of OneSpan's broader suite of solutions that focus on securing digital transactions and ensuring compliance with legal and regulatory standards.

The platform provides an intuitive interface for both signers and senders, enabling seamless document management and signature collection. With features that cater to various industries, OneSpan Sign is a popular choice for organizations looking to digitize their workflows and enhance operational efficiency.

Features

OneSpan Sign is packed with a variety of features that make it a comprehensive solution for electronic signatures and document management. Below are some of the key features:

1. eSignature Solutions

• Electronic Signature Generation: Users can create legally binding electronic signatures that comply with various regulations, including ESIGN and UETA.
• Signature Workflows: Customize workflows to fit specific business processes, allowing for sequential or parallel signing.
• Mobile Signing: Sign documents from any device, including smartphones and tablets, ensuring flexibility and convenience.

2. Identity Verification

• Multi-Factor Authentication (MFA): Enhance security by requiring multiple forms of verification before allowing document access or signing.
• Identity Verification Options: Choose from various methods, such as knowledge-based authentication questions or biometric verification.

3. Notary Services

• Remote Online Notarization (RON): Facilitate notarization of documents without the need for physical presence, ensuring compliance with notary regulations.
• Integrated Notary Solutions: Seamlessly integrate notary services into the signing process for a complete solution.

4. Virtual Room

• Secure Collaboration: Create secure virtual rooms for document sharing and collaboration among parties involved in a transaction.
• Document Management: Organize and manage documents within the virtual room for easy access and tracking.

5. Integrations

• API Access: Integrate OneSpan Sign with existing business applications using APIs for a seamless user experience.
• Third-Party Integrations: Connect with popular business tools such as CRM systems, document management systems, and cloud storage solutions.

6. Security Features

• Data Encryption: Ensure that all documents and signatures are encrypted to protect sensitive information.
• Audit Trails: Maintain a comprehensive log of all actions taken on a document, providing transparency and accountability.

7. User-Friendly Interface

• Intuitive Design: The platform is designed to be user-friendly, allowing users of all technical levels to navigate effortlessly.
• Custom Branding: Businesses can customize the interface with their branding for a consistent user experience.

8. Compliance and Legal Validity

• Regulatory Compliance: OneSpan Sign complies with global eSignature laws and regulations, ensuring the legal validity of electronic signatures.
• Document Retention: Automatically retain signed documents for compliance and auditing purposes.

Use Cases

OneSpan Sign is versatile and can be applied across various industries and scenarios. Here are some common use cases:

1. Financial Services

• Loan Agreements: Streamline the process of signing loan agreements, reducing turnaround time and enhancing customer experience.
• Account Opening: Facilitate the digital onboarding of new clients by allowing them to sign necessary documents electronically.

2. Healthcare

• Patient Onboarding: Enable patients to complete and sign forms online before their appointments, improving efficiency in healthcare settings.
• ePrescribing: Allow healthcare providers to electronically sign and send prescriptions securely.

3. Insurance

• Policy Signatures: Simplify the process of signing insurance policies and claims, enhancing customer satisfaction and reducing processing time.
• Claims Processing: Speed up the claims process by allowing clients to sign documents electronically.

4. Real Estate

• Lease Agreements: Enable landlords and tenants to sign lease agreements electronically, making the process quicker and more efficient.
• Property Transactions: Facilitate the signing of documents involved in property sales and purchases.

5. Human Resources

• Employee Onboarding: Streamline the onboarding process by allowing new hires to sign employment contracts and benefits forms electronically.
• Policy Acknowledgment: Ensure employees can easily acknowledge receipt of company policies and procedures.

Pricing

OneSpan Sign offers flexible pricing plans tailored to meet the needs of different organizations. While specific pricing details may vary based on factors such as the number of users, document volume, and additional features, the following pricing structure generally applies:

• Basic Plan: Suitable for small businesses or teams, offering essential eSignature features and limited integrations.
• Professional Plan: Designed for medium-sized businesses, this plan includes advanced features such as identity verification and custom branding.
• Enterprise Plan: A comprehensive solution for large organizations, offering unlimited access to all features, advanced security options, and dedicated support.

For accurate pricing details, potential users should contact OneSpan directly for a customized quote based on their specific needs.

Comparison with Other Tools

When comparing OneSpan Sign to other electronic signature solutions in the market, several unique selling points stand out:

1. Security and Compliance

OneSpan Sign places a strong emphasis on security and compliance, making it an ideal choice for industries that require stringent regulatory adherence, such as finance and healthcare. Its multi-factor authentication and data encryption features provide an extra layer of security compared to some competitors.

2. Identity Verification

The platform offers robust identity verification options that are integrated into the signing process. This feature is particularly beneficial for organizations that must verify the identity of signers before allowing access to sensitive documents.

3. Notary Services

OneSpan Sign's remote online notarization capabilities set it apart from many other eSignature tools. This feature allows users to complete notarization processes digitally, enhancing convenience and accessibility.

4. Customizability

The ability to customize the interface and workflows allows businesses to tailor the platform to their specific needs. This level of customization can be more limited in other eSignature solutions.

5. Comprehensive Document Management

OneSpan Sign provides a full suite of document management tools, including virtual rooms for collaboration and audit trails for tracking document history. This comprehensive approach is beneficial for organizations that handle a high volume of documents.

FAQ

1. Is OneSpan Sign legally binding?

Yes, OneSpan Sign complies with global eSignature laws and regulations, including the ESIGN Act and UETA, ensuring that electronic signatures generated through the platform are legally binding.

2. Can I integrate OneSpan Sign with my existing software?

Yes, OneSpan Sign offers API access and integrates with various third-party applications, allowing you to connect it with your existing business tools for a seamless experience.

3. What industries can benefit from OneSpan Sign?

OneSpan Sign is versatile and can be used across a wide range of industries, including finance, healthcare, real estate, insurance, and human resources.

4. How secure is OneSpan Sign?

OneSpan Sign employs advanced security measures, including data encryption, multi-factor authentication, and audit trails, to ensure the protection of sensitive information.

5. Is there a mobile app for OneSpan Sign?

Yes, OneSpan Sign offers a mobile-friendly platform that allows users to sign documents and manage workflows from their smartphones and tablets.

6. What support options are available for users?

OneSpan provides various support options, including documentation, a resource center, and customer support services to assist users with any questions or issues they may encounter.

In conclusion, OneSpan Sign is a powerful tool for organizations looking to streamline their document signing processes while ensuring security and compliance. With its extensive features, flexible pricing, and adaptability across industries, it stands out as a leading choice in the electronic signature market.